The gym equipment maintenance may not seem like the most exciting job in the fitness industry but it is definitely one of the most important.

Why? Your clients want to have gym equipment that not only performs but also works. This is obviously a very vital part of keeping your members and your business in working order.

All members that enter your facility will be using your kit whether it be dumbbells, cardio or strength machines. Your members joined your gym because of your equipment, so it is important that when they get to your gym with a plan in mind, they are able to carry out their workout with no issues. When you have new clients joining your gym ensure they have a detailed and full induction on all machinery. Do this even if they don’t think they will use a particular machine, it is always better to be safe than sorry.

Provide proper and through training for all your employees and make the gym equipment maintenance a part of their job. Make sure they do all the daily, weekly and monthly maintenance checklists and that they log all details of the inspections. Your gym’s maintenance must be made a top propriety not only for the benefit of yourself but this will help keep repair costs down but also for the safety of your members and staff.


Regular checks of all equipment are an important part of the day to day running of any fitness facility. Maintaining all your kit is a vital part of running a gym because buying your kit is an investment. You want the best and so you need to be able to maintain your equipment to a high standard.

The benefits of a robust routine, documenting all regular gym equipment checks ensure that you are operating a safe facility and getting the best from your equipment at all times. To help you get into a routine of checking your fitness equipment we have put together some routines and regular checks to help you and to ensure that the running of your gym is smoothly.


Regular safety checks will prevent accidents and will bring any small issues with any of your machines to your attention. To avoid any unnecessary down time, regular inspections can identify faulty machines before it breaks down and makes it an expensive job to repair. Make it a priority to report any faulty gym machinery as soon as possible. The sooner it is reported, the sooner it can be repaired.

It may not be the most interesting thing you read but reading and understanding the operations manuals is important. It will help you when you come across any issues and reporting the problem will be easier as you will be able to identify the fault or parts needed.

Get into a habit of inspecting all your gym equipment on a daily, weekly and monthly basis and keep a record of all inspections. Also remove or make it clear that any broken, faulty or damaged equipment is out of use for any of your clients.


Having a good daily hygiene cleaning routine and ensuring all your kit is cleaned at regular intervals will increase the equipment life. This will also help prevent corrosion to painted surfaces, deterioration of fabrics and discolouration of cosmetic and protective covers.

The best way to clean your kit is to use a damp cloth and mild detergent to wipe down the frame work, plastic covers, consoles, seats and upholstery on all equipment. When cleaning the Heart Rate sensors use a dry cloth or paper towel. For accurate operation HR sensors should be kept as dry and clean as possible. Be careful when vacuum under treadmills and around the running belts.

WARNING! Switch off any power at the mains before cleaning and unplug each unit from the wall socket.


For your daily gym equipment maintenance inspection at the end or beginning or end of the day.  Firstly check the operation of all the emergency stop buttons and stop cords on Treadmills. It is best to do it at the end or beginning of a day because you will have no clients in your gym. You will be able to ensure the gym equipment is clear of any moving parts and do not present a trip hazard. Secondly unplug or disconnect the power supply to your electrical machines and inspect the power cables for damage. Check cables and belts on strength equipment for wear.

When carrying out visual cable or belt checks, extra care should be taken to make sure your hands, fingers and other body parts are kept clear of any moving parts at all times.


Follow these simple steps to ensure you are safe at all time:

We recommend that you make the checks to all cables and belts daily. They are a vital part of your equipment working and that these are replaced every 2 to 3 years.


For your weekly gym equipment maintenance inspection check all kit for loose nuts, bolts and screws. Make certain you clean and lubricate guide rods and pivot points on your strength equipment and seat posts on cycles. Thoroughly clean all seats and upholstery and apply upholstery protectant and check all pads for signs of wear. Always be safe to check the security of cable fittings on strength kit.


In your monthly gym equipment maintenance inspection you need to check the pull pins on strength equipment and cycle seats. Also, visually check all the frames and welds for stress fractures and grease linear bearings on the Leg Press and Smith Machine(s).

If you have any doubts when carrying out any of your routine checks, contact our customer service representative immediately. We will assist you and if necessary despatch and engineer to make an assessment and to train you and your staff on these checks.

At Physique Sports Ltd we have an in house service team who can assist you, and in many cases can solve the problem over the phone. To find out more contact our service team on 01282 856830.